Examination Invigilators at Botswana Institute of Chartered Accountants (BICA)

About the role

The Botswana Institute of Chartered Accountants (BICA) invites applications from qualified and reliable individuals to serve as Examination Invigilators and Senior Invigilators. Appointees will support the fair, secure and consistent administration of BICA examinations and must comply with all examination, confidentiality and monitoring requirements.

The purpose of the role is to safeguard examination integrity by supervising candidates, administering procedures accurately, protecting confidential materials and promptly reporting incidents or irregularities.

Responsibilities

• Attend compulsory training and remain familiar with current BICA examination procedures.
• Report punctually and follow instructions from the Examination Officer or Senior Invigilator.
• Prepare the venue, seating plan, notices, equipment and authorised materials before candidates are admitted.
• Verify candidate identities and attendance, allocate seats and enforce rules on belongings, unauthorised materials and electronic devices.
• Deliver approved announcements, observe prescribed start and finish times, and respond only to procedural queries.
• Actively supervise candidates throughout the session, maintain appropriate examination conditions and ensure that all candidates are treated fairly.
• Manage late arrivals, temporary absences, illness, emergencies and disruptions in accordance with BICA guidelines.
• Report suspected misconduct, security breaches, candidate concerns and administrative irregularities immediately.
• Protect confidential materials and maintain an auditable chain of custody.
• Collect, reconcile and securely hand over scripts, records and materials after each session.
• Support paper-based or computer-based examinations and perform other reasonable examination duties, as assigned.

Requirements

Applicants will be assessed on their qualifications, relevant experience, integrity, judgement and successful completion of mandatory training.

• A bachelor’s degree or equivalent recognised qualification in education, administration, business, accounting or a related field.
• Previous experience in professional, tertiary, computer-based, paper-based or other high-stakes examinations is advantageous.
• Strong written and spoken English, sound numeracy and clear, neutral communication skills.
• Demonstrated integrity, discretion, reliability, punctuality, sound judgement and attention to detail.
• Ability to remain alert, manage candidates calmly, work under pressure and apply rules consistently.
• Ability to follow procedures, maintain accurate records and work independently or as part of a team.
• Basic digital literacy and willingness to support computer-based examinations.
• Availability to work flexible hours during examination periods and complete all mandatory BICA training and competency checks.

Shortlisted applicants must provide satisfactory references and disclose any actual, potential or perceived conflict of interest. Appointment is subject to screening, verification of qualifications, acceptance of BICA’s confidentiality undertaking and code of conduct, and successful completion of compulsory training. BICA may withdraw an assignment where a conflict, security concern or failure to meet required standards arises.

How to apply

Interested candidates should submit their applications consisting of a cover letter, curriculum vitae (CV), and certified copies of both academic and professional certificates, including three references, to recruitment@bica.org.bw or to:

The Chief Executive Officer
Botswana Institute of Chartered Accountants
Private Bag 0021
Gaborone
Botswana

Closing date: 15 October 2026

Email subject: APPLICATION: EXAMINATION INVIGILATOR

Only shortlisted applicants will be contacted. Inclusion in BICA’s approved pool does not guarantee the allocation of assignments, as such assignments will be based on operational requirements, availability and satisfactory performance.