Operations Officer – Palladium

Job Title: Operations Officer

Job Family: Programme Operations Team

Location: Gulu, Uganda

Responsible to: Operations Manager

BACKGROUND
NU-TEC MD is a 7 year FCDO funded programme that aims to increase the incomes and climate resilience of poor-men and women in northern Uganda (NU) by (a) stimulating sustainable, pro-poor growth in selected agricultural markets and (b) improving the position of poor men and women within these market systems, to make them more inclusive for poor people. Palladium manages the programme on behalf of FCDO.

NU-TEC MD has the potential to sustainably and significantly improve the livelihoods of over 750,000 poor people in NU.

It is expected that the programme will deliver the following results:-
a) At least 750,000 poor people in Northern Uganda, 50% women, will see t heir resilience to climate change increased and incomes raised by at least 15%.
b) At least £55m in new investment supported by the project (excluding loans)
c) At least £90m in additional turnover in businesses supported by the project

PURPOSE
The specific purpose of the position is to support the implementation of effective and efficient operational, financial and compliance activities to deliver NU-TEC MD in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines, and client rules and regulations. The team is responsible under the leadership of Project Director and management of the Team Leader.

The position will be contracted from 1 April 2021 until 31 March 2022, as the project’s completion date.

SPECIFIC RESPONSIBILITIES

Administration
* As a receptionist ens ure that all office visitors are courteously attended to.
* Ensure office cleanliness and ambiance all the time
* Keep an up to date suppliers list to ensure that procurement of office assets and supplies are procured from the approved suppliers.
* Assist with procurement of project assets and supplies following the Standard Operating Procedures (SOPs)
* Update the Inventory List with project assets as soon as assets are procured
* Reserve accommodation for staff/visitors travelling to the field
* Prepare weekly drivers’ schedules to ensure vehicles are allocated to all staff going to the field
* Filing of documents electronically; and in hard copies if necessary and ensuring that they are easily retrievable when required.

Financial Management
* Prepare Payment Approval Forms (PAFs) for the approval of the Team Leader/ Deputy Team Leader ensuri ng all approved documents – invoices, LPOs and other supporting documents are attached.
* Be responsible for petty cash ensuring that only approved payments are made

Human Resource Management and Recruitment
* Prepare an induction schedule for the new staff and ensure they are inducted on general issues which include but not limited to timesheets, Internet and Email use
* Support the recruitment of staff by ensuring that they provide their CVs, education certificates and any other documents to be filed on share point.
* Ensure new staff/consultants are availed with internet and airtime to carry on their work.

Essential Qualifications:
* A degree in Business Administration or its equivalent with demonstrated experience working with Projects or NGOs.

Submission:
* The deadline for all applications is Tuesday 2nd February 2021.

How to apply

All candidates must apply via the Palladium website: https://palladium.csod.com/ux/ats/careersite/2/home/requisition/10600?c=…