Human Resources Assistant (LE Services)

U.S. Mission                           Uganda
Announcement Number:       Kampala-2023-067
Position Title:                         Human Resources Assistant (LE Services)
Opening Period:                   08/21/2023 – 09/01/2023
Series/Grade:                         0305 FSN-8/FP-6
Salary:                                     UGX 70,307,688
For More Info:                        KampalaHRLERecruitment@state.gov
Who May Apply:                       Employees of Mission-All/or USEFMs EFMs or MOHs (Actual FS salary determined by Washington D.C.)
Security Clearance Required:      Local Security Certification or Public Trust
Duration Appointment:                 Indefinite subject to successful completion of probationary period

Marketing Statement:            We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply. https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Human Resources Assistant (LE Services).

The work schedule for this position is:

• Full Time, 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: The incumbent works on all aspects of the LE Staff program at post that includes the position classification advisory role, the preparation of all types of personnel actions, preparing resignations and disciplinary actions; preparing staffing patterns; assisting with the Mission Awards program, and LE Staff compensation and benefits processing.  Maintains personnel records and files and prepares periodic and non-recurring reports.

Download: Detailed Position Description | PD-HR Assistant-LE Services

Qualifications and Evaluations

EDUCATION:  Completion of two years of general college studies is required.

Requirements:

EXPERIENCE:  Minimum three years of progressively responsible experience in human resources or administrative field is required.

Evaluations: (This may be tested)

LANGUAGE: English level III (Good working knowledge) Reading/Writing/Speaking is required.

SKILLS AND ABILITIES:  Good working knowledge of Microsoft Office (Word, Excel, Power point, Outlook) as well proficiency in using the internet as a resource.  Strong writing skills is required to produce and update complex reports, spreadsheets, and correspondence. Must have excellent customer service and communication skills to manage in-person and virtual communications. Must be organized, diligent and able to work under pressure. Good interpersonal skills are required. The full performance level of this position is also expected to have skills in using proprietary software directly related to their job duties such as MClass, Overseas Personnel System (OPS), Electronic Recruitment Application (ERA), etc.

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)        AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)        AEFM / USEFM
(3)        FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf

How to Apply: 

1. All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.

All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below:

https://ug.usembassy.gov/embassy/jobs/

2. For further assistance call 0414-306001
3. 3. You will receive confirmation of registration and proceed to apply.
4. On completion of this process, you will receive an auto response via your email.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

• Copy of Orders/Assignment Notification (or equivalent)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• Two years of general college studies certification and transcript

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Uganda.