Accountant/ Training School Bursar

Position : Accountant/ Training School Bursar (01)

Reports To : Finance Manager and Training School Director

Duration : 3- Year Renewable Contract

Location : Mengo Hospital, Kampala

Job Summary

To support sound business decision-making through the collection, analysis, investigation, management and accurate reporting of financial information within agreed deadlines. The role is also responsible for compliance with statutory obligations of the Hospital Training Schools.

Duties and Responsibilities:

• Cash flow management; Cash flow forecasting and working capital monitoring, planning and forecasting for incomes and expenditure.
• Budgeting- Timely preparation of the schools budgets and providing guidance on budgetary controls
• Provide a sound system of assurances on financial and accounting operations.
• Draft and prepare an Accounting Manual for the Training Institute.
• Ensure all business transactions are reasonable, appropriate, and comply with operational policies and procedures. Ensure that Financial procedures of the schools are strictly followed and implemented
• Analyze and collate information to produce periodic reports, e.g. income statements, balance sheets, cash flows and supporting schedules, compare actuals against budget, analyse and identify trends.
• Responsible for timely and accurate invoicing of all students and fees collections
• Responsible for follow up, collection and banking of all outstanding tuition and other student debts.
• Carry out Monthly General Ledger, debtors and creditor reconciliations for the training schools.
• Check and review bank payments on the online payment platforms.
• Review and release all expenses and purchases to update ledgers and ensure timely payment of suppliers.
• Investigate and recommend reversals where necessary and seek approvals of the same from the Finance Manager.
• Coordinate and facilitate internal and external audits.
• Review all stock/Inventory reconciliations and ensure variances are followed up and analysis reports done.
• Adhere to approved accounting procedures/processes and internal controls that allow management to have confidence in the integrity of the financial reporting of the Institute and monitor the execution thereof.
• Ensure a sound system of internal assurances and controls for the Training Schools.
• Monitor financial and operational risks and provide solutions when risks are identified.
• Take full responsibility for the performance management of direct reports (subordinates).
• Ensure completeness, accuracy and validity in preparing statutory and management accounts.
• Support the Finance Manager and the Director in long-term financial planning for the Institute.
• Maintaining and updating the Schools’ Fixed Asset Register.
• Report to the Finance Manager and Director on the status of operations on a weekly basis.
• Perform any other duties incidental to the above assigned by the Supervisor from time to time.

Position requirements (Job and Person specifications)

• Graduate in Accounting, Finance, Commerce, Business or related discipline.
• Professional Accounting qualification (ACCA or CPA)
• At least four years’ experience in similar position

• Good computer literacy with excellent use of Office-Excel, Word, Power point , Accounting packages

• Excellent report writing skills
• Strong communication and team leadership skills
• Business and financial management skills
• Negotiation, influencing, interpersonal skills
• Problem solver with strong analytical and numeracy skills
• Proactive, self-starter with strong organisational and time management skills
• Ability to operate at a strategic level in addition to delivering at an operational level
• Must hold very high professional integrity

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