Assistant Storekeeper

NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism,  talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ORGANIZATIONAL CONTEXT

These jobs are found in WFP warehouses. Job holders report to the Warehouse Management Assistant/Associate or the designate.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Assistant Storekeeper SC3 to be based in Koboko/Palorinya. Selected candidates will be employed on Service Contract.

JOB PURPOSE

To handle receipt/dispatch and verification of commodities to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.

KEY ACCOUNTABILITIES (not all-inclusive)

1.  Provide overall supervision and training of tally clerks and casual laborers.
2. Effectively receive/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
3. Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
4. Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
5. Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyze reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
6. Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
7. Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards
8. Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance

STANDARD MINIMUM QUALIFICATIONS

• Bachelor’s Degree in Logistics and Transport, Supplies Management, Business Administration, Procurement, Stores management or other related field from a recognized university.

• Minimum of 3 years of professional experience in logistics in fast paced environment is desirable. This includes maintaining a logistics database; running queries on ongoing shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution; compilation of contract documentation and budget monitoring & reporting etc.

FUNCTIONAL CAPABILITIES

LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity

• Upholds, demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
• Stays focused and calm when under pressure and encourages others to do the same
• Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

• Delivers results for maximum impact:
• Holds self and/or others accountable for the delivery of results Delegates appropriately:
• Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:

Fosters Inclusive and Collaborative Teamwork

• Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Supports development for others by giving timely and constructive feedback
• Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

• Communicates, fulfils WFP’s vision and is able to explain how their objectives support the vision
• Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
• Gathers data and shares knowledge to inform team decision making and considers the impact of decisions.

Builds and Maintains Sustainable Partnerships

• Builds partnerships by seeking out opportunities to work with others
• Collaborates with partners by sharing information and working together to deliver common goals and objectives.

OTHER SPECIFIC JOB REQUIREMENTS

• Exposure to humanitarian and emergency situations is desirable.

• Fluency in English is a must. Proficiency in the local dialects of Kakwa, Lugbara, Aringa, Alur Madi, Luo, Acholi is is desirable

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

10th March 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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