Company Secretary

Reports to: Board of Directors, Chief Executive Officer

Responsible for: Legal Officers

Department: Legal and Board Affairs

Key Responsibilities:

• Report to the chairperson and often liaise with board members.
• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, and regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• In case of lawsuits, investigating the cause of the litigation, collecting evidence that is permissible in the court of law, and preparing all the groundwork required to prosecute the case
• Ensuring that all the Company’s licenses, agreements, and permits are valid and renewing legal contracts before they lapse.
• Ensuring that all statutory matters regarding Company compliance are done.
• Maintained statutory books, including registers of members, directors, and secretaries.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Implement processes or systems to ensure good management of the organization.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Take an active role and provide valuable input to management decisions related to sharing issues, mergers, and takeovers.
• Review contractual agreements with suppliers and customers to ensure the company is legally covered.
• Participate as a legal secretary on the contracts committee
• Attend to all labour disputes of the company at labour office and industrial
  court
• Liaise with the Solicitor and Attorney General on all relevant matters concerning the company.
• Carry out annual departmental appraisals.

Minimum Qualification and Experience:

• A Bachelor’s degree in law.
• Diploma in Legal practice.
• A relevant Master’s qualification will be an added advantage
• Proven experience at senior management level preferably in a busy legal firm or company for at least 7 years.
• Excellent knowledge about all matters of law related to the field of work, which can range from corporate companies to Government organizations.
• Excellent knowledge of government legal practices
• Knowledge of East African Legislation

Relevant Competencies

• High level of maturity, ethics, and integrity with a clean track record
• Proven managerial, negotiation, and communication skills.
• Proven corporate planning knowledge and skills.
• Results-oriented.
• Proven presentation and reporting abilities.
• Interpersonal, human relations, and team management skills.
• Analytical, accuracy, and judgmental skills.
• Project management and networking skills.
• Good training and coaching skills
• A confident, independent, articulate and reliable personality.
• Ability to work under tight deadlines and for long

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