Human Resource & Administration Officer

Requisition ID: req43607

Job Title: Human Resource & Administration Officer

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Lamwo, Uganda

Work Arrangement:

Job Description

 

Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development – bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Kiryandongo and Zombo.

The IRC is currently implementing its health and nutrition program in West Nile and Acholi focusing on providing primary health care services to refugees in their settlements. Similar services will be extended to the new locations starting January 2020.

Job Overview:
Under the direct supervision of the Field Coordinator, the Human Resources and Administration Officer supports the affairs related to the day to day running of the IRC Lamwo Office and is key in providing support on HR/Admin functions. S/He will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management, staff benefits for Lamwo staff as outlined in the summary below.

Duties and Responsibilities:

Recruitment and orientation
•Facilitate recruitment processes for local recruitments as required and monitor HR recruitment policies and procedures are consistently followed.
•In coordination with the Country HR Lead and the Field Coordinator, facilitate the integration/transition processes to ensure new and transferred staff to Lamwo receive required information for their integration.
•Ensure all new staff receive IRC Way orientation and related documentation. 

Compensation and Benefits
•Support in responding to employee inquiries regarding salary and benefits.
•Act as focal point to receive staff concerns about their compensation and benefits.
•Provide timely feedback to Field Coordinator and/or Country HR Lead about all staff concerns related to their compensation and benefits.

Employee Relations: 
•Facilitate and provide guidance for resolving minor employee relations issues in the field office.
•Provide Field Coordinator and/or Country HR Lead with information of any employee relations issues occurring in the field.
•Facilitate relationships between labor/social services and IRC staff.

Administration
•Coordinate the collection of staff timesheets, ensuring that they are provided on time and sent to head office systematically.
•Implement the process of staff taking their leave in accordance to the IRC regulations.
•Provide staff information to the Country HR Lead in Kampala on a regular basis.
•Communicate any staff welfare concerns to the Field Coordinator and/or Country HR Lead in a timely manner.
•Coordinate the process of ensuring availability of adequate office supplies at all times.
•Coordinate hotel/accommodation, flight booking etc. with Kampala and other field locations. 

Reporting
•Submit regularly as required, information to Country HR Lead for HR Metrics preparation.
•Submit monthly payroll information to the Country HR Lead in a timely manner.
•Update and submit regularly staff leave tracking.
•Submit weekly and monthly recruitment reports.
•Maintain proper records for all correspondences.
•Ensure compliance of administrative policies and procedures with IRC standards and local law in the Lamwo office.
•Perform any other official duties as assigned by the supervisor. 

 

Qualifications

 

•University Degree, or Advanced Diploma in Human Resources Management or related field.
•3 years of relevant professional experience in administration/human resources and in similar position.
•Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR or Administration sector.
•Good knowledge and application of Uganda Labour Laws.
•Good working knowledge of Human Resource Management Information Systems (HRMIS)
•Experience in supervising staff
•Previous team experience and knowledge of team dynamics desirable
•Ability to maintain the highest degree of discretion and confidentiality.
•Advanced proficiency in Microsoft Windows, Word, Excel, Access, and Microsoft Outlook.
•Must be detail-oriented and able to work independently with minimal supervision.
•Excellent organizational, communication and time management skills.
•Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline
•Honest, reliable, and trustworthy.
•Willingness to adhere to and implement the IRC rules.
•Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress
•Able to coach and support others.
•Substantial knowledge of Uganda employment law / labor laws.
•Excellent verbal and written communication skills plus fluency in spoken and written English.
•Able to cope with basic living conditions during field trip (in case required).

Professional Standards:
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is an Equal Opportunity Employer, and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.

Please note, the deadline for submission is August 16th, 2023.

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