HUMAN RESOURCE OFFICER

• Create and maintain staff leave record.
• Monitor staff leave applications and keep record of it.
• Provide guidance to staff on their leave status and procedures for applying for leave.
• Generate leave status reports for the different types of leave in line with the Leave Management Policy.
• Provide periodic sensitization to staff regarding leave management.

• Develop and issue out a frame work for managing staff bio-data and provide guidance to staff on the implementation.
• Verify authenticity of information provided by staff.
• Take into custody all the required information provided by staff to ensure their safety and availability at all times when required.

• Verify authenticity of information provided by staff.
• Coordinate the disciplinary procedures in line with the SACCO disciplinary management framework.
• Implement the disciplinary actions in line with the recommendations.
• Maintain an up-to-date disciplinary records and avail it as and when required by the authority.
• Prepare and issue out the required disciplinary documents in line with the laid down procedures and frameworks.
• Prepare relevant documents to support disciplinary committee meetings.

• Develop and maintain staff deployment and transfer history.
• Implement transfer and deployment decisions in line with Management instructions and available frameworks.
• Provide guidance to Management to Management on matters relating to staff transfers.
• Prepare periodic reports as guided by the line Supervisor.

• Prepare manpower plan and conduct periodic review and reports to support the recruitment process.
• Prepare adverts for vacant positions as guided by the Supervisor.
• Prepare recruitment schedules and prepare logistical requirements to support recruitment activities.
• Coordinate the recruitment activities to ensure successful implementation.
• Mobilize candidates scheduled to take part in the recruitment activities.
• Study and respond to queries raised by applicants.
• Provide secretarial role to the shortlisting or interview panels and prepare recruitment reports.
• Prepare appointment and deployment letters for successful candidates.
• Organize orientation and of the newly recruited staff in line with the SACCO procedures.

• Conduct periodic organizational assessment to establish the workload status, structure and functional alignment, role clarity and the relative worth of the jobs within the existing structure.
• Develop and implement framework for managing staff performance and prepare periodic reports to support management decisions on staff performance.
• Develop and implement frameworks for managing staff welfare, staff development, and motivation.
• Prepare reports to support legal actions relating to HR matters.
• Provide support to Management in the management of acting appointments when required and ensure business continuity.
• Prepare necessary documentations to support a smooth staff retirement and prepare staff for retirement.
• Prepare any other documentation, reports, guidance, opinions relating to HR matters when required.

b)     Three (3) years’ experience in Human Resource practice

b)     Training in Data Analytics

c)      Chartered Institute of Personnel and Development (CIPD)

The candidate should possess knowledge of;

a)     Labor Laws and HR best practice

b)     Staff development approaches, pay & benefits and recruitment practices.

c)     Change management

d)     HR policy formulation and reviews

e)     Human Resource Management System

a)     Resilience with the ability to travel frequently and provide solutions

b)     Unquestionable integrity with ability to multi task.

c)     Proficiency in computer programs such as Ms Office Suite

d)     Flexibility with the ability to anticipate needs and plan to address them ahead of time

e)     Strong people management and interpersonal skills

f)      Organizational skills, analytical, creativity and team work skills

g)     An effective communicator, strong written, interpersonal and verbal communication skills