PEPFAR Small Grants Coordinator

Announcement Number:       Kampala-2022-013-RA1

Position Title:                         PEPFAR Small Grants Coordinator

Opening Period:                   09/28/2022 – 10/12/2022

Series/Grade:                         FP-06

Salary:                                     USD 43,507 (Actual FS salary determined by                                                                                      Washington D.C.)

For More Info:                        Human Resources Officer

Download Position Description

Who May Apply:                     Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or declared Members of Household (MOHs); dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies

Security Clearance Required: Public Trust security clearance

Duration Appointment:          FMA not to exceed 5 years

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply (https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf )

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of PEPFAR Small Grants Coordinator.

The work schedule for this position is: Part Time, 20 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties:  Incumbent is responsible, under the direct supervision of the Deputy PEPFAR Country Coordinator, for the management and implementation of the Embassy’s Community Grants for HIV/AIDS under PEPFAR. Assist PEPFAR Coordination Office with administrative duties.

The coordinator’s primary responsibility is management of PEPFAR community grants for HIV/AIDS. Incumbent will also solicit applications from potential grantees when opportunities present themselves that fulfill the goals and objectives of the program.

Program Management (60%)

— Identify and visit potential and ongoing projects throughout Uganda.  This may involve substantial travel by road, including overnight trips.  Serving as point person for and accompanying COM/PEPFAR Country Coordinator for travel to inaugurate completed projects is also necessary, requiring advance coordination internally as well as with key district officials.

— Draft project agreements and ensure that implementation is handled in accordance with U.S Government guidelines.

— Maintain clear financial controls over approved projects and programs according to U.S. Government regulations, ensuring that funds are dispersed for the purposes intended. This involves frequent communication with grantees and the Embassy’s Financial Management Office.

–Draft reporting cables and funding requests as required to be cleared by the deputy coordinator. Work with PEPFAR interagency strategic information team to submit required quarterly data reporting.

— Maintain correspondence with applicants and grantees as required.

— Prepare and maintain spreadsheets and reports to include details of status of all projects under the three grant programs.

COP Development Support (30%)

— Assist the Deputy PEPFAR Coordinator with the Country Operational Plan (COP) development process (including but not limited to developing planning schedules, timelines, assignment lists, and databases that track the COP development process).

PCO Administrative Support (10%)

— Serve as the back-up for the PEPFAR Program Assistant position, in the incumbent’s absence.

Note: “This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.”

Qualifications and Evaluations

Education: Two years of college/University studies is required.

Requirements:

EXPERIENCE: Two years’ work experience in an office environment.

JOB KNOWLEDGE: General Knowledge of development goals and ability to write clearly and concisely.

Evaluations:

LANGUAGE:  English Level 3 (Good working knowledge, speaking, reading, and writing) is required. This may be tested.

SKILLS AND ABILITIES:  Ability to plan, arrange, manage and administer all programs according to U.S. government regulations.  Must be able to work in a high-volume, high-productivity environment and to work well with others.  Must be computer literate, preferably with experience in EXCEL and MS WORD.  Must be able to draft concise and clear recommendations.  A successful candidate must be a self-starter, able to plan and execute his/her duties with minimal supervision.  The candidate must also be willing to travel frequently to remote parts of Uganda to monitor and evaluate projects and must be able to liaise effectively with projects implementers, beneficiaries, and local officials.  Must be able to obtain and maintain a Security Clearance at the Public Trust level.

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)        AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)        AEFM / USEFM

(3)        FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf

How to Apply:  All candidates must be able to obtain and hold a Public Trust security clearance.

1. All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below

https://ug.usembassy.gov/embassy/jobs/

2. For further assistance call 0414-306001
3. You will receive confirmation of registration and proceed to apply.
4. On completion of this process, you will receive an auto response via your email.

Required Documents:  Please provide the required documentation listed below with your application:

• DS-174
• Degree/ education transcripts
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Uganda.