An opportunity exists for interested and qualified candidates to apply for the mentioned position at Namib Mills (Pty) Ltd, Keetmanshoop.

PRIMARY PURPOSE OF THE POSITION
Responsible for the execution of administrative functions within the department.

KEY FUNCTIONS AND RESPONSIBILITIES:

1. Administration
– Monitor and analyse depot and customer damages to ensure proper management and resolution
– Ensure picking slips are accurate and signed off by relevant supervisor on duty for processing purposes.
– Accurately and timeously record all data received and adhere to prescribed procedures.
– Provide customers with accurate and timeous information on request.
– Ensure filing is done and safekeeping of documents.
– Provide a daily feedback report to the Distribution Manager.
– Ensure that all administrative documentation is done and signed according to laid policies and procedures.

2. Operational Support and Records Management
– Assist with monthly reporting activities.
– Assist with pallet movements and controls.
– Assist with the accurate and timeous filing of all required documentation as per laid down policies and procedures.
– Ensure invoices are handled in accordance with correct procedures.
– Ensure timeous communication and distribution of messages, faxes and memos.
– Process and distribute internal and external mail.
– Keep SHE documentation up to date.
– Ensure area of supervision complies with ISO and HACCP standards and procedures.
– Ensure PPE is available and timeously ordered.
– Ensure all personnel administration is done timeously, accurately and in accordance with company procedures.
– Perform ad hoc tasks as requested by the superiors.

MINIMUM QUALIFICATION AND EXPERIENCE

– Grade 12 (NQF4) with 3 years’ experience in Administration or a relevant certificate with 2 years’ experience in Administration.
– Knowledge in a Distribution environment will be an advantage.
– Computer literate with a good mastering of Microsoft Word, Excel and Outlook.
– Knowledge of Accpac will be an advantage.
– Proficient in written and spoken English.
– Namibian citizen.
– Willing to work after hours and weekends.