Part-Time Contractor Job opportunity , $20-$25/hour : Administrative Assistant @ Intersectional Environmentalist

Are you an organized, detail-oriented individual who excels at multitasking and supporting executive operations? Intersectional Environmentalist is offering a remote, part-time opportunity for a passionate Administrative Assistant to help the organization run smoothly and efficiently.

Compensation

• Position: Part-Time Contractor, Administrative Assistant
• Location: Remote
• Hourly Rate: $20–$25/hour (based on experience)
• Hours: 15 hours/week (anticipated)
• Payment Structure: Bi-weekly, internal accounting schedule

Key Objectives

• Deliver Reliable Support: Ensure the ED and organizational teams receive proactive, dependable administrative assistance.
• Maintain Organization: Keep all administrative processes well-organized, accurate, and completed in a timely manner.
• Facilitate Communication: Strengthen organizational efficiency by supporting clear and consistent communication and coordination.

Key Responsibilities

Executive & Operational Support

• Serve as the primary contact for ED inquiries and scheduling.
• Manage calendars, travel arrangements, meeting logistics, and digital filing systems.
• Anticipate the ED’s needs, resolving administrative issues proactively.
• Coordinate organizational engagements, deadlines, and follow-ups.
• Draft, edit, and file documents, contracts, and communications.
• Optimize filing and logging systems for better communication and reference, particularly for accounting, compliance, and executive needs.

Finance & Administrative Operations

• Oversee daily finance tasks: invoicing, reconciliation, vendor payments, and expense tracking.
• Maintain organized digital records for contracts, expenditures, and compliance-related filings.
• Prepare financial summaries, timesheets, and reports for ED and Board review.
• Support compliance activities, grant-related reporting, and organizational filings.

Team & Project Support

• Assist with onboarding new contractors, freelancers, and team members.
• Ensure consistent communication and alignment within the organization.
• Maintain up-to-date records, databases, and project workflows.

Qualifications & Skills

• Communication: Excellent written and verbal communication skills; demonstrates discretion and professionalism.
• Experience: Background in executive support, operations, or administrative coordination.
• Organization: Superior ability to prioritize and manage multiple tasks concurrently.
• Financial Literacy: Comfortable with invoicing, reconciliations, and financial reporting.
• Technical Skills: Proficient with digital tools—Google Workspace, Excel/Sheets, Notion, Bill.com (or similar platforms).

Performance Standards

• Accuracy & Timeliness: Tasks and projects are completed correctly and on schedule.
• Initiative: Shows proactive problem-solving and a high degree of initiative.
• Professionalism: Communicates clearly and professionally in all interactions.
• Organization: Maintains thorough and accessible records and documentation.
• Responsiveness: Replies to inquiries and requests within 24–48 hours.

Application Process

If you are ready to contribute your expertise in a dynamic, mission-driven environment, please take a few moments to complete the application below. 

APPLICATION FORM >>>>